Position Details

Req ID:

req17576

Position Title:

Administrative Associate

Position Type:

Staff Full-Time

Position Number:

AS7758

OSU Campus:

Stillwater

Department:

Learning & Student Success Opp Ctr

Location Address:

Oklahoma State University , 214 Student Union
Stillwater, Oklahoma, 74078
United States

Hiring Supervisor:

Nick Holmes 

Hiring Range
(Contingent upon available funding):

39,000.00 - 51,500.00, Salary

Work Schedule:

M - F 8 a.m. - 5 p.m., occasional nights and weekends

Faculty Appt Period:

Job Summary:

The Administrative Associate serves as a key member of the Office of Student Success and reports to the Assistant Provost for Student Success. This position supports the administrative functions of the first-year advising, exploratory advising, and LASSO Center teams within the Office of Student Success. The Administrative Associate plays a vital role in supporting the mission and goals of the office by managing office operations, coordinating projects and events, and assisting with various administrative tasks such as scheduling, new employee on-boarding, payroll, and budget management. This position supervises an administrative support specialist as well as student front desk ambassadors. Additionally, the Administrative Associate serves as a point of contact for inquiries and provides support to students and staff seeking information on available resources and services. Learn more about our office at https://success.okstate.edu/

Special Instructions to Applicants

Please upload a cover letter, resume and list of 3 references with your completed application. PDFs are preferred.

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED and seven years of related experience. Post-secondary education may be substituted for experience.

Excellent verbal and written communication skills. Administrative and budgetary knowledge and skills. Excellent organizational and interpersonal skills. Ability to deal effectively with people, even under stress with a professional and conscientious attitude. Ability to work independently to initiate/coordinate projects and follow through to completion. Ability to handle confidential information.

Preferred Qualifications:

Bachelor’s degree and eight years of responsible clerical experience, experience working with the public, experience in an academic area and/or administrative office, experience supervising employees.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.